My Motoclub

A rider walks up to the gate with a pass on their phone. This is everything that happens between the camera seeing it and the barrier opening — or not.

Read from scan_ticket_page.dart, participation_repository.dart and the Supabase function list. Every name below appears in the source exactly as written.

1. 01

   The pass sits on the rider’s phone

   The code carries three fields and nothing else: which event, which ticket, whose phone number. The screen goes to full brightness so it still scans in direct sun, and the operating system is told to refuse screenshots of it.

   • qr_flutter
   • screen_protector
   • FLAG_SECURE
2. 02

   A marshal scans it

   The camera reads the code and the phone buzzes the moment it has something — before any verdict. That first buzz tells the marshal to hold still rather than keep re-aiming, which is most of what makes a gate queue move.

   • mobile_scanner
3. 03

   Two checks before the network is touched

   A code missing any of its three fields is refused on the spot, and so is a perfectly valid pass for a different event. Neither needs a round trip, so the common mistakes are answered instantly.

   • eventId
   • ticketCode
   • phoneNumber

   ▸What it says when it refuses

   “Invalid ticket”, or “Ticket does not belong to this event”. Both are refusals, and both are written to the log.

4. 04

   The event is read back from the server

   The decision is never made from whatever the scanning phone happens to be holding. The event is fetched with its invites, their companions, its teams, their members and its scan log — all under row-level security, so a marshal’s own permissions decide what comes back.

   • events
   • event_invites
   • event_invite_companions
   • event_teams
   • event_team_members
   • event_scan_logs

   ▸What it says when it refuses

   After twelve seconds, “Verification timeout”. It fails closed: a slow network never becomes an open gate.

5. 05

   The holder is resolved

   The ticket code and phone number are matched against the invites, the companions attached to them, and the team members. If that number belongs to a registered account, the name on file replaces the one typed onto the invite — so the marshal reads the person’s real name.

   • profiles
6. 06

   The ticket’s own history is checked

   Every previous scan of this code is examined. One earlier success, or one earlier supervisor override, and the pass is spent. This is what stops a screenshot of a valid QR walking three friends in.

   • event_scan_logs

   ▸What it says when it refuses

   “Ticket already used” — shown with who scanned it and when, so the marshal can settle the argument on the spot.

7. 07

   The licence rule is asked of the database

   For a competitor, the licence has to be valid on the day of the event. That rule is a stored procedure, not app code: it cannot be argued with at the gate, and it cannot be bypassed by an old build still on someone’s phone.

   • participation_entry_check

   ▸What it says when it refuses

   “Licence not valid on the event date”, with the reason the database gave.

8. 08

   The verdict, and the record

   Granted or denied, with any companions the holder is entitled to bring listed underneath. A light haptic for allow, a heavy one for deny, so it can be felt without looking. Then every attempt is written down — refusals included, and a supervisor override recorded as its own status rather than quietly as a success.

   • record_scan_log
   • success
   • failed
   • overriden